Policies

Academic Policy

Each instructor establishes expectations for the students and arranges test and quiz schedules.

• The instructor will follow the numerical grading scale established by the
• program as outlined below:
  • 90 – 100 = A (Superior)
  • 83 – 89 = B (Above Average)
  • 75 – 82 = C (Average)
  • Below 75 = F (Failure)

Students must maintain a 75 average in all courses in order to remain in the program.

• Should a student average drop below a 75 in any course during a semester he/she will be notified by the Program Director.
  • The student will be placed on academic probation, and a plan for remedial work will be discussed.
  • Should the student fail the course(s) at the end of the semester, he/she will be recommended to the Advisory Committee for dismissal.
• Cheating is a cause for suspension and may be cause for dismissal from the program.

Appeal Mechanism Policy

This has been created to help resolve all student's complaints, misunderstandings, and grievances. The following is considered proper procedure should the subject object to reprimand.

1. Request a conference with the Program Director and present the case
2. The Program Director will give a response in writing within one school day.
3. Return in writing an acceptance or rejection of the Program Director's response within TWO school days.
4. If the student rejects the Program Director's response, to pursue the matter the student should request a hearing with the Advisory Committee. The hearing will be scheduled within THREE school days.
5. Determination of Advisory Committee is school's final position.
6. Should the student be dissatisfied with the decision of the Advisory Committee, the student may request a meeting with the Human Resource Associate of Peconic Bay Medical Center. A response will be given within one week of the grievance.

Radiation Safety Policy

The purpose of this policy is to ensure radiation-monitoring practices conform to appropriate state and local regulations.

1) Students must wear a radiation monitoring, Radiation Monitor Device, at all times - both in classroom and clinical.

2) Students will be issued a Radiation Monitor Device at the beginning of each month by the Clinical Coordinator.  
*No student will be permitted to participate in radiographic examinations without the dosimeter on his/her person.
*Students must always keep track of their dosimeter.
*Students should keep their dosimeter in a safe place where it cannot be damaged for any reason.
*Should a student misplace or lose their dosimeter, they are issued a spare dosimeter immediately to continue their radiation monitoring for the remainder of that time period.

3) The Clinical Coordinator will collect all the used Radiation Monitor Devices, at the same time.

4) Peconic Bay School of Radiologic Technology will provide a Radiation Monitor for all affiliates.

5) The monitors will be sent out for reading.

6) The Clinical Coordinator will access the readings electronically via the Landauer website.  Those readings are forwarded to the Program Director for transfer to the Radiation Monitor Tracking Sheet.  

7) The Program Director will then review and transfer the data to the Radiation Monitor Tracking Sheet.

8) Should a student’s monitor show a reading beyond the Occupational Dose Limits**, the student will be notified by the Program Director utilizing the ALARA Notification Letter (NYS/NYC levels) document consistent with Northwell policy.  If necessary, the Program Director/Hospital Physicist will in-service the student on proper radiation protection procedures.

To ensure the annual deep dose limit of 50 mSv (5,000 mREM) is not exceeded, the ALARA action dose/threshold dose is established:

AREA	Bade Report Terminology	ALARA I (per calendar quarter)	ALARA II (per calendar quarter)	Annual Dose Limit
Whole Body (including head/trunk, active blood forming organs and gonads)	DDE Deep Dose Equivalent	1.25 mSv/ 125 mREM	3.75 mSv/ 375mREM	50 mSv/ 5,000 mREM
Lens of the Eye	LDE Eye/Lens Dose Equivalent	1.25 mSv/ 125 mREM	3.75 mSv/ 375mREM	150 mSv/ 15,000 mREM
Skin of Whole Body	SDE Shallow Dose Equivalent	7.5 mSv/ 750 mREM	22.5 mSv/ 2,250mREM	500 mSv/ 50,000 mREM
Extremity	SDE Shallow Dose Equivalent (Specific to Extremity Monitor i.e. finger) ***NOT USED BY STUDENTS***	18.75 mSv/ 1,875 mREM	56.25 mSv/ 5,625mREM	500 mSv/ 50,000 mREM

 

9) The student will initial their monthly reading on the Radiation Monitor Tracking Sheet.

10) Copies of monitor reading reports from Peconic Bay Medical Center/Northwell will be forwarded to each facility: John T. Mather Hospital/Northwell, South Shore University Hospital/Northwell, Huntington Hospital/Northwell, North Fork Radiology-Northwell Imaging, Northwell Imaging offices in Smithtown and Greenlawn and Long Island Community Hospital/NYU Langone. (This statement will be adapted as the program/school adds clinical sites.) (The student will consent to the release of the information as needed.)

11) All Radiation Monitor Tracking Sheets and any additional dosimetry information will be kept on file at Peconic Bay School of Radiologic Technology.

12) The hospital physicist will review readings on all Radiation Monitor Devices prior to the quarterly Radiation Safety Meeting.  

13) The student will be made aware of these policies at Orientation and then at each counseling session attended with Program Director/Clinical Coordinator.

 

Student Pregnancy Policy

Student Radiologic Technologists must at all times use proper Radiation Protection measures required by New York State Sanitary Code and the National Council on Radiation Protection.

Disclosure of a pregnancy by a Student Radiologic Technologist is VOLUNTARY.

PROCEDURE

If the student chooses to disclose her pregnancy, the following procedure is to be followed:

1. The student will provide written notice of voluntary declaration to the Program Director.
   • The student will sign and date the written notice of voluntary declaration of pregnancy.
   • The Program Director will sign, date and place the written notice of voluntary declaration of pregnancy in the student’s permanent folder.
2. The Program Director and student will discuss and document the following options for continuance OR withdrawal:
   • The student may continue in the program without modification. (See Roman Numerals Below)
   • The student is then given the following options:
     
       - To continue in the program without modification and to utilize maternity leave for six  (6) weeks post-delivery or eight (8) weeks post caesarian delivery.
     • The student will be counseled by the Program Director and the Radiation Safety Officer to ensure exposure to ionizing radiation will be reduced to a minimum.
     • The student will wear an additional personnel monitoring device at waist level to closely monitor fetal dose.
     • The student will acknowledge ALL DIDACTIC COURSE CONTENT MUST BE MADE UP.
     • The student will acknowledge ALL CLINICAL COMPETENCIES MUST BE COMPLETED.
   
   - The student may take an extended leave of absence for up to one (1) year. 
    
   1. The student will acknowledge ALL DIDACTIC COURSE CONTENT MUST BE MADE UP.
   2. The student will acknowledge ALL CLINICAL COMPETENCIES MUST BE COMPLETED.
   
   - The student can choose to withdraw from the program. 
    
   1. THE STUDENT MUST SUBMIT A WRITTEN DECLARATION OF WITHDRAWAL FROM THE PROGRAM TO THE PROGRAM DIRECTOR.
   2. The Program Director will sign and date the document.

 3. The student can choose to withdraw their written declaration of pregnancy IN WRITING from their school portfolio.

• The Program Director will sign, date and place the document in the student’s permanent folder.

4. THE PROGRAM DIRECTOR WILL PLACE ALL DOCUMENTS/PLANS/RADIATION DOSE MONITORING REPORTS IN THE STUDENT’S PERMANENT FOLDER.

Non-Discrimination Policy

The program chooses candidates for admissions on the basis of ability and qualifications without regard to race, color, creed, religion, sex, age, national origin, marital status, citizenship, sexual orientation, disability or veteran status, in compliance with federal, state, and municipal laws and requires that the applicant meet qualifications as set forth by the Joint Review Committee on Education in Radiologic Technology.

Accommodations for People with Disabilities

In accordance with Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, the program strives to make reasonable adjustments in its policies, practices, services and facilities to ensure equal opportunity for qualified persons with disabilities to participate in the program and activities.